Payroll Specialist

Payroll & Accounting Coordinator
Up to $33.00/hour + Excellent Benefits
Wayland, MA | Full-Time | Onsite

About the Opportunity

We are partnering with a mission-driven senior living and healthcare organization seeking a Payroll & Accounting Coordinator to join their collaborative business office team.

This is a highly visible position supporting payroll operations, accounting administration, and business office functions. The right person enjoys balancing detail-oriented financial work while supporting a team-oriented environment.

This organization values teamwork, continuous improvement, and creating a supportive environment where employees at every level contribute to the success of the community.

Position Overview

Reporting to finance leadership, this role will take ownership of weekly payroll processing while supporting accounting operations and broader administrative functions across the business office.

This is an excellent opportunity for someone who enjoys variety and wants exposure across payroll, accounting, reporting, and office operations.

Key Responsibilities

Payroll Administration

• Prepare and process weekly payroll accurately and on schedule
• Process payroll adjustments and manual checks as needed
• Maintain employee payroll and timekeeping records and audit for accuracy
• Generate and distribute payroll reports and maintain electronic documentation
• Review and reconcile employee time-off balances
• Support payroll-related reporting and compliance requirements

Accounting & Finance Support

• Assist with financial reporting, reconciliations, and business office reporting requirements
• Support quarterly and year-end reporting activities
• Assist with audit preparation and documentation requests
• Provide administrative support to finance leadership on projects and process improvements
• Support accounting functions including accounts payable and general accounting activities as needed
• Maintain records related to company vehicles, insurance coordination, and administrative tracking

Business Office Support

• Assist with office coordination and administrative support activities
• Coordinate incoming mail, deliveries, and internal communications
• Order and maintain office supplies
• Prepare reports, correspondence, calendars, and business communications
• Provide cross-functional support across business office operations

Qualifications

• 2+ years of payroll processing experience required
• High school diploma required; Associate degree in Accounting preferred; Bachelor's degree a plus
• Strong organizational skills and attention to detail
• Comfortable working with payroll and timekeeping systems
• Ability to manage multiple priorities in a fast-paced environment
• Experience with Paylocity, timekeeping systems, and QuickBooks is a plus
• Professional communication skills and strong internal customer service mindset

Compensation & Benefits

• Compensation up to $33.00/hour depending on experience
• Strong benefits package
• Stable, collaborative, and mission-driven environment
• Opportunity to broaden exposure across payroll and accounting functions