Recruiting Coodinator

Temporary Recruiting Coordinator
Duration:  Through the summer, could go longer
Location: Fitchburg, MA
Reports To: HR Manager

Position Summary

Our client is seeking a highly organized and motivated Temporary Recruiting Coordinator to support talent acquisition and human resources activities. This role is primarily focused on recruiting and sourcing efforts (approximately 70%), with additional administrative and project coordination responsibilities (approximately 30%). The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Key Responsibilities

Recruiting & Talent Acquisition (70%)

• Source candidates through job boards, applicant tracking systems, databases, and other recruiting channels.
• Review and vet resumes to identify qualified candidates for manufacturing, maintenance, and other hourly positions.
• Conduct initial candidate screenings to assess qualifications, experience, and interest.
• Schedule, coordinate, and reschedule interviews between candidates and hiring managers.
• Maintain accurate and timely candidate records, interview notes, and recruiting activity within the company's applicant tracking system (ATS) and CRM.
• Communicate regularly with candidates throughout the hiring process to ensure a positive candidate experience.
• Coordinate hiring manager feedback and facilitate next steps in the interview process.
• Extend verbal offers to selected candidates and assist with offer negotiations as directed.
• Coordinate pre-employment activities and onboarding processes for new hires.
• Track recruiting metrics and provide updates on hiring activity as needed.

Administrative Support (30%)

• Coordinate internal meetings, events, and employee activities.
• Assist with travel arrangements, reservations, and meeting logistics.
• Prepare reports, spreadsheets, presentations, and other documentation as requested.
• Support HR and business operations with special projects and administrative initiatives.
• Maintain confidential employee and recruiting records.
• Perform other duties and projects as assigned by the HR Manager.

Qualifications

• 3-5 years of recruiting, recruiting coordination, HR, or administrative experience preferred.
• Experience supporting high-volume recruiting efforts is highly desirable.
• Previous experience recruiting for manufacturing, maintenance, production, warehouse, or skilled trades positions is a plus.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Experience using applicant tracking systems (ATS) and CRM platforms preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Detail-oriented with strong follow-through and customer service skills.

Working Environment

• On-site position located in Fitchburg, MA.
• Fast-paced manufacturing environment supporting multiple hiring initiatives.
• Temporary assignment with potential for extension based on business needs.

Preferred Attributes

• Positive, team-oriented attitude.
• Strong sense of urgency and responsiveness.
• Ability to build rapport with candidates, hiring managers, and employees at all levels.
• Self-starter who can work independently while managing competing priorities.