Accounts Payable Clerk
Pay: $22.00 - $25.00 per hour Job description: Position Summary We are seeking a detail-oriented Accounts Payable Clerk to support our accounting team by processing Purch
Category
Accounts Payable
Location
Ward Hill, Massachusetts
Compensation
$22/per hour
Status
Open
Position Overview
Pay: $22.00 - $25.00 per hour
Job description:
Position Summary
We are seeking a detail-oriented Accounts Payable Clerk to support our accounting team by processing Purchase Order (PO) invoices accurately and efficiently. This role is responsible for verifying, matching, and entering supplier invoices into the accounting system while ensuring compliance with company policies and financial controls. The ideal candidate will possess strong data entry skills, experience with three-way matching, and the ability to effectively communicate with vendors and internal departments to resolve discrepancies and facilitate timely payments.
Key ResponsibilitiesInvoice Verification
Job description:
Position Summary
We are seeking a detail-oriented Accounts Payable Clerk to support our accounting team by processing Purchase Order (PO) invoices accurately and efficiently. This role is responsible for verifying, matching, and entering supplier invoices into the accounting system while ensuring compliance with company policies and financial controls. The ideal candidate will possess strong data entry skills, experience with three-way matching, and the ability to effectively communicate with vendors and internal departments to resolve discrepancies and facilitate timely payments.
Key ResponsibilitiesInvoice Verification
- Perform three-way matching of vendor invoices against Purchase Orders (POs) and receiving documents (Goods Receipts).
- Verify invoice quantities, unit pricing, terms, and supporting documentation before processing.
- Ensure all invoices comply with company policies and approval requirements.
- Accurately enter PO invoice information into the accounting system, including invoice number, invoice date, PO number, line-item details, and general ledger (GL) coding.
- Maintain high levels of accuracy while processing a high volume of invoices.
- Monitor invoice workflow to ensure timely processing and payment.
- Identify and investigate discrepancies related to pricing, quantities, receiving documentation, or PO details.
- Collaborate with Procurement, Receiving, and vendors to resolve issues before payment processing.
- Follow up on outstanding discrepancies to ensure timely resolution.
- Route non-PO invoices to the appropriate department managers for approval and account coding.
- Track pending approvals and follow up as necessary to avoid payment delays.
- Ensure proper authorization and supporting documentation are obtained prior to processing.
- Reconcile vendor statements against accounts payable records and subledgers.
- Research and resolve vendor inquiries regarding invoice status, payment timing, credits, and account balances.
- Maintain positive vendor relationships through professional and timely communication.
- Maintain accurate and organized accounts payable records and supporting documentation.
- Assist with month-end closing activities related to accounts payable.
- Ensure adherence to internal controls, accounting policies, and audit requirements.
- High school diploma or equivalent required; Associate degree in Accounting, Finance, or related field preferred.
- 1–3 years of accounts payable, bookkeeping, or high-volume data entry experience.
- Experience processing Purchase Order invoices and performing three-way matching preferred.
- Dental insurance
- Health insurance
- Vision insurance
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